Purchasing Assistant

Summary:

Responsible for all activities relating to the procurement and management of inventory products.

This includes placing orders, expediting and resolution to accounts payable discrepancies.

Maintains daily contact with all department personnel, administrators and supplier representatives and co-workers.

Position Responsibilities:

• Handles backorder situations for any item that is stocked in the Distribution Center and works to obtain substitute items to avoid any adverse impact to our customers. Informs customers of delays in their orders.

• Places all orders by utilizing EDI, faxing, or by phone in a timely manner as determined by the requestors need.

• Reviews order confirmations for exceptions, and responds to/resolves any discrepancies according to established guidelines.

• Monitors and reviews open PO report and PO confirmations (faxed and internet) and validates information i.e. pricing, delivery dates, unit of measure, quantity, etc., then updates information in appropriate database.

• Works closely with receiving to ensure accurate processing of items. Expedites past due orders by contacting vendors, receiving and end users.

• Assist with product recalls, product failures, procurement card orders, etc. and is responsible for obtaining credits on returned items to ensure timely processing.

Position Qualifications Required / Experience Required:

2 years progressively responsible experience in purchasing/procurement activities.

PC skills and experience in a windows based environment is required.

Required Education:

HS diploma and 3 years progressive experience.

Associate’s degree preferably in a business related area.