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This position partners closely with Virtua Talent Experience Team to ensure new hire employees are effectively guided through a positive onboarding experience.

This role coordinates the clinical clearance process and oversees all required clinical pre-hire onboarding requirements, ensuring a seamless and positive experience for new employees.

This role supports both clinical and non-clinical functions to ensure timely and compliant employees onboarding while delivering an exceptional level of service to candidates, leaders, and internal stakeholders.

• Coordinate with Talent Experience Team to support Virtua’s Talent Experience model
• Manage clinical clearance and pre-employment onboarding requirements
• Ensure all onboarding activities are completed accurately and within required timelines
• Perform clinical and non-clinical tasks to facilitate smooth employee onboarding
• Deliver exceptional customer service and support throughout the hiring process

ONBOARDING

• Manage and coordinate Virtua new hire employees onboarding medical records including laboratory results, drug screens, provider reviews, pending items, and additional clearance documentation from treating providers, in collaboration with the Occupational Health provider.
• Coordinate the status of forensic clearances by working directly with new hires, Virtua Talent Experience Team, and the Medical Review Officer (MRO).
• Ensure timely, accurate, and professional communication with the Virtua Talent Experience Team regarding medical clearances for all new hires.

CLINICAL SUPPORT

• In the absence of the clinical LPN, will administer vaccinations (under the direction of the provider), perform phlebotomy, vital signs, collection of urine drug screen, and breath alcohol testing as needed.
• In the absence of the WC clinical coordinator, supports the functions of this role including RTW request.
• Provides training to new clinical team members.
• Other duties as assigned.

SUPPLIES

• Assist in receiving all medical supplies in Oracle
• Re-stock supplies in exam rooms as directed

Position Qualifications Required:

Required Experience:

Minimum 1 year of direct patient facing, healthcare experience

Strong organizational and communication skills. Ability to manage multiple priorities in a fast-paced environment. Experience in healthcare or occupational health preferred.

Proficiency in electronic health record systems and scheduling software.

Required Education:

High school graduate or equivalent.

Training / Certification / Licensure: Certification in breath alcohol and urine drug screening., Certified Medical assistant license

Hourly Rate: $21.85 - $32.83 The actual salary/rate will vary based on applicant’s experience as well as internal equity and alignment with market data.

Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

For more benefits information click here.