Search Jobs

The HR Project Manager utilizes current project management discipline to plan, document, execute and close assigned HR Projects, which include functional areas internal and external to the HR department.  These projects could be centered around: operational strategies/initiatives, regulatory requirements, policy enhancements, technology implementations/upgrades, streamlining processes, union planning and vendor selection.  Manages projects ranging in size and complexity, from small, single-team/department to large, complex, multi-departmental projects which could include departments outside of HR such as IT, Payroll, Finance, Clinical and Audit.  Completes projects according to approved scope assessment, project plan, work breakdown structure (WBS), resource plan, schedule and approved budget.  Ensures all project artifacts (charter, Gant, RAID, RACI, status updates) are developed, maintained, and communicated according to Virtua PMO standards.

Project Management 

• Utilizes Project Management Methodology discipline to plan HR projects in collaboration with HR Leadership, Operational Leaders, vendors and key Stakeholders. 

• Manages the completion of HR projects from original concept to post implementation according to Project Methodology discipline, with a focus on approved scope, plan, budget and timeline.  

• Works with project owners to create charter, identify project benefits and defines approach to quantify ROI.  Partners with HR Budget and Analytics Team to define quantitative and qualitative measurement of project success.  

• Prepares a WBS (work break-down structure) to map out a hierarchy of the overall project scope into smaller more manageable deliverables in partnership with the stakeholders.  Facilitates conversations around resources needed within each of the sub-projects to ensure targets are met on time and within budget.

• Develops RACI, responsibilities matrix and ensures information is cascaded to all team members.

• Facilitates vendor selection process including identification of critical success factors, requests for information (RFI), coordinates vendor demonstrations and conducts stakeholder surveying to select the best fit for Virtua Health.  

• Coordinates the receipt, review and approval of SOW, contract, ITQ and change orders.  Seeks clarification from vendor to resolve follow-up inquiries presented by project team.

• Positively guides customers toward optimal design solutions with a focus on proven industry best practices to meet organizational objectives.

• Works with project key stakeholders on the timely mitigation and closure of risks, issues, and decisions using RAID log.

• Meticulously documents all phases of the project lifecycle to capture and secure all project artifacts using various software.

• Coordinates with HR Budget Analyst to track invoices, purchase orders, payments, consultant time and travel.  Makes recommendations on resolving fiscal variances, to ensure projects remain on budget.

• Conducts reflection session at the conclusion of each project to collect feedback on project’s success and opportunities for improvement.  Exhibits flexibility and strives to modify approach and tools based on findings.

Relationship Management

• Develops and fosters collaborative and respectful relationships with all customers and project stakeholders internal and external to HR.  

• Critically analyzes and translates customer business requests to define project requirements, scope, plan, budget, and timeline.  

• Openly shares knowledge of Project Methodology and standards to team members.  Clearly explains the process, key milestones and next steps.

• Communicates foreseeable roadblocks and challenges to HR Leadership and impact to project status.  Proposes creative solutions to ensure project stays on track. 

• Contributes to the ongoing development and improvement of Virtua Project Methodology, tools, and standards.

Tracking and Reporting

• Accurately identifies and timely documents all project tasks and assignments in project software (i.e. Service Now Project Portfolio Management PPM system). 

• Accurately identifies and timely documents all project risks, issues, and decisions in project software (i.e. Service Now Project Portfolio Management PPM system). 

• Manages and reports project health status to key stakeholders and HR Leadership.

Required Experience: 

• Minimum of 5 years of experience as a Certified Project Manager.  

• Human Resource experience is preferred. 

• General Human Resource technology knowledge, including Workday and Cornerstone is a plus. 

• Must have a positive, flexible attitude, work well autonomously and with a team.   

• Proven ability to comfortably liaison across organization, including teams comprising of different management levels, skill sets and experiences.   

• Must exhibit professional acumen while attaining group consensus in order to adhere to project timeline.   

• Excellent analytical, written/verbal communication and organizational skills with the ability to work at detail level.  Ability to support multiple projects simultaneously.  

• Experience with various project management software applications. 

• Advanced Microsoft suite skills including Excel, PowerPoint and Teams. 

• HR professional affiliations, i.e. SHRM, HCI, ASHHRA, etc. is a plus. 

Required Education: 

• Bachelor’s Degree in related field.  

Training / Certification / Licensure: 

• PMP Certification required.  

Annual Salary: $101,571 - $167,442 The actual salary/rate will vary based on applicant’s experience as well as internal equity and alignment with market data.

Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

For more benefits information click here.