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Summary:

Administratively coordinates and monitors the patient throughout the patient experience including: scheduling of appropriate appointments, documentation, insurance coordination, pre-certifications for testing, follow-up diagnostic testing.

Coordination and communication with patient, provider and multi-disciplinary departments.

Coordinator will be the first-line administrative contact for patient, while providing concierge-like service and access.

Responsible for monitoring insurance, billing issues, testing results coordination, as well as pre-certification/insurance status and appeals.

Coordinates the administrative flow of the patient experience.

Reports directly to Practice Coordinator and/or Practice Manager.

Position Responsibilities:

• Monitors and/or performs daily administrative coordination of patient experience through scheduling of administrative appointments, follow up diagnostic testing, monitoring of testing results, ongoing communication with patient, physicians and multi-disciplinary departments.

• Prepares charts for new patient consult by coordinating testing reports, insurance referrals, and other appropriate documents necessary for efficient consult.

• Assists with patient supplemental testing coordination and scheduling, including provider and staff tasking, prescription coordination and follow communication with patient.

• Enters data and documentation in patient health database, as well as practice logs.

• Assists with any patient billing inquiries regarding visits or testing. Initiates and tracks pre-authorizations for supplemental testing.

• Provides administrative support to Physicians and Practice Manager as needed regarding correspondence, patient record, documentation and office administrative information.

• Assists with Practice office team regarding additional administrative functions including scanning, faxing, copying patient records.

• Assists as needed with front desk functions and patient assistance via check in and check out. Answers practice telephone calls as necessary.

Position Qualifications Required / Experience Required:

Two (2) to Four (4) years practice experience preferably in surgical environment.

Excellent customer service and communication skills.

Previous experience as an Administrative Patient Navigator preferred.

Experience with electronic patient health record required, Next-Gen preferred.

Experience with Microsoft Office Suite.

Medical Terminology Experience required.

Required Education:

High School Graduate or equivalent required.

Associate’s degree preferred.

Prefer a graduate of a medical assisting program.

Training/Certifications/Licensure:

Current Medical Assistant certification preferred.

Hourly Rate: $18.16 - $26.95 The actual salary/rate will vary based on applicant’s experience as well as internal equity and alignment with market data.

Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

For more benefits information click here.