Residency Coordinator - Graduate Medical Education, Full time

Job Summary:

The GME Residency Coordinator will be responsible for overseeing and facilitating various aspects of medical education, residency training, and ensuring compliance with various regulatory requirements.The individual will be responsible for managing the duties and processes related to the operation of trainee (Resident & Fellows) programs in collaboration with Medical Education.This individual assists and facilitates the day-to-day activities of the programs. The GME Residency Coordinator will collaborate closely with office managers, physicians, trainees, GME leadership, and participating sites, to ensure the successful execution of programs and GME requirements.

Job Responsibilities:

Operations and Coordination:

Support day-to-day program(s) operations. Ensure alignment of trainee privileges with roles and responsibilities. Attend program meetings and coordinate schedules, including credentialing at participating sites.

Facilitate program(s) recruitment, manage interviews, and ensure regulatory compliance. Coordinate educational activities, workshops, orientation, graduation and conferences.  This may involve coordinating logistics, booking venues or activities, ordering catering and managing RSVPs.

Draft evaluations, policies, and curriculum aligned with all regulatory bodies.

Oversee the development, maintenance and updating of the trainee website(s).

Financial Program Support:

Monitor, document, track and report on all financial transactions related to the program(s) and the trainees.

Onboarding and Orientation:

Responsible for the onboarding and orientation of the trainees by working with the GME office to ensure they start on their contractual start date. Maintain organized records of trainees credentialing and compliance in approved applications.

Collect feedback from trainees and faculty to assess the effectiveness of onboarding and orientation.

Establish clear and consistent communication channels with incoming trainees.

Stay updated on regulatory and accreditation requirements.

Generate reports on duty hours, evaluations, and other regulatory/accreditation requirements.

Perform various administrative functions related to the GME.

Participate and attend the Graduate Medical Education Committee (GMEC).

Play an integral role by actively participating in at least two Institutional GME committees or subcommittees. Collaborate with committee members to execute initiatives and projects.

Position Qualifications Required

Required Experience:

Three years or more of demonstrated experience in administrative/office management and support preferably in an Academic setting.

Exceptional organizational, professional and interpersonal skills.

Computer proficiency, including skills in MS Office, online data analyst and management

Must be a self-starter exhibiting a high degree of Professionalism and the ability to work independently.

Excellent written and verbal communication skills

Required Education:

Associate’s degree preferred or combination of education and experience