Divisional Team Leader HIM - Mt. Holly

Summary:

Assists in the daily operations of each divisional HIM department.

Assists the HIM Director/Assistant Director in developing departmental goals, operations and performance improvement monitors while providing ongoing communication of pertinent issues.

Responsible for daily workflow adjustments to maintain smooth HIM operations.

Preserves the integrity of the legal health record and adheres to all policies and procedures.

Position Responsibilities:

• Tracks the number of unbilled accounts: Helps troubleshoot accounts on the Discharged Not Final Billed report to aid department in meeting Accounts Receivable goals, utilizes inter-departmental shared files in order to resolve issues, performs corrections of registration data of patients post discharge.

• Monitors/performs document capture process of paper record (including prepping, scanning, indexing, etc.) into electronic legal health record, and manages electronic images in system.

• Monitors and ensures scanning equipment is maintained according to procedure.

• Assesses and checks scanned images against accuracy and quality requirements, including Adjust Document Indexing (ADI) as needed.

• Monitors manual index queues of unassigned images. Validates interfaces to ensure receipt of clinical information from various systems into the electronic legal health record.

Monitors/Validates completion of all deficiencies assigned are accurate. Performs and monitors the pre-suspension, suspension and reinstatement processes.

• Communicates/updates with divisional HIM departments, leadership and physicians.

• Assists with training/retraining, orientation, and development of HIM staff. Mentors new and existing staff.

• Ensures accuracy of demographic information, includes merges/unmerges of the legal health record and baby name changes/updates.

• Monitors/Performs analysis of documentation and assigns physician deficiencies to ensure timely completion and adherence to regulating agencies requirements as needed. Provides assistance to physicians for completion of patients¿ electronic health record.

• Effectively monitors established quality and productivity standards to ensure that HIM goals and department standards are met. Assists Director/Assistant Director with holding staff accountable and taking action as needed.

• Ensures flow of clinical documentation to appropriate work queues for internal and external audits. Participates in and performs quality audits and reviews as requested. Assigns staff to work queues as needed.

• Discloses patient information to appropriate parties and ensures that information that is released from HIM is in accordance with applicable guidelines.

Position Qualifications Required / Experience Required:

Demonstrated leadership ability required.

Excellent communication, organizational and customer service/teamwork skills required.

Strong knowledge of medical record format and content for IP and OP visits.

Ability to perform computer functions in a Microsoft Windows environment.

Ability to be detail oriented and perform tasks at a high level accuracy.

Ability to operate scanning hardware preferred.

Ability to make sound decisions and provide guidance.

Preferred experience with an electronic health record system preferred.

Knowledge of medical terminology preferred.

Required Education:

High School diploma or equivalent.